Documents and Farm Records

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Introduction

Have you already defined your farm project? Now you can attach documents to it. This is useful if you have farm records, water rights, equipment warranty, title insurance reports, deeds and easements, photos of crop conditions or pest damage, basically a wide array of documents is able to be stored in the Farmapper project.

Documents such as photos, recordings, files in the formats .doc or .pdf and many others can be added to the entire project or to individual tracts, and even stickers. Adding documents is very easy.

Adding, deleting and opening documents in a project

Adding documents to the project.

Click on the "Docs" tab, you will see the list of documents and the "Add new document" button, of course if you have not added any documents yet, the list will be empty Figure 1. To add a document click "Add new document" and then select "Select file to upload as document for project". Now select the file that you want to upload from your computer's resources.

Figure 1: Adding documents to the project

After selecting the correct file, you will see the "Upload new document" window in which you can see the progress in uploading the file Figure 2.

Figure 2: Document uploading progress bar

When the progress bar is full and the word "Uploaded" appears on it, it means that the file is loaded and you can see it in the document list Figure 3.

Now you have two options. If you have no more files to add then simply click "Close". The "Upload new document" window will be closed and the document will be added to the project and placed on the list. You can also add other documents by clicking "Select another file". Adding further documents is the same as when adding the first one.

Figure 3: Document is loaded to the project

Deleting documents from the project.

You can delete a document from the project at any time. Search for the document you want to delete in the project documents list in the "Docs" tab, click on the "x" next to the chosen document Figure 4. The document will be permanently removed from Farmapper.

Figure 4: Deleting documents from the project

Opening documents added to the project.

To open a document, search for it in the list of documents added to the project in the "Docs" tab, click on its name and the document will open in the next browser window Figure 5. Remember that in order to open a document you must allow your browser to open pop-up windows, otherwise, the document will not open.

Figure 5: Opening documents added to the project

Adding, deleting and opening documents of a single tract or sticker

Adding documents to a tract or a sticker.

Sometimes the document does not apply to the entire project. Sometimes you want to mark a specific sticker. Maybe some yield records for a field or warranty information for some equipment. In these cases, add the relevant documents to the tract or sticker. To do this, select tract or sticker from the map or from the list on the left, click on it and you will see a label with information about your tract/sticker on the map. Here you will also find "Add new document" Figure 6. Simply click "Add new document" and the "Upload new document" window will be displayed, select "Select file to upload as document for item". Now select the file that you want to add from your computer's resources.

Figure 6: Adding documents to a tract or a sticker

After selecting the correct file, you will see the "Upload new document" window in which you can see the progress in uploading the file Figure 7. When the progress bar is full and "Uploaded" text appears, it means that the file is added. Now you can choose if you want to finish adding documents or you want to add others. If you want to finish adding documents on this, simply click "Close". The "Upload new document" window will be closed and the document will be added to the tract/sicker and placed on the list. At this stage, you can also add additional files by clicking "Select another file". Adding further documents is the same as when adding the first document.

Figure 7: Document uploading progress bar

Deleting documents from a tract or a sticker

If you want to delete a document from tract, click on the tract on the tract list in the "Tracts" tab or on the sticker on the stickers list in the "Stickers" tab. Tract/sticker information label will open on the map next to tract/sticker. Search for the document you want to delete and click on 'x' next to the selected document Figure 8. The document will be permanently deleted so make sure that is what you want prior to x’ing out documents.

Figure 8: Deleting documents from a tract or a sticker

Opening documents added to a tract or a sticker

To open a document, click on the tract on the tract list in the "Tracts" tab or on the sticker on the stickers list in the "Stickers" tab. Tract/sticker information label will open on the map next to tract/sticker. Search for the document you want to open, click on its name and the document will open in the next browser window Figure 9. Remember that in order to open a document you must allow your browser to open pop-up windows, otherwise, the document will not open. You can find all the added documents on the document lists

Figure 9: Opening documents added to a tract or a sticker

Figure 10, and under the document names you will find basic information about the file such as the file size and the date and time it was added.

Figure 10: Lists of documents

Moving a document between tracts

If you have incorrectly assigned a document to the tract, or you just want to move the selected document to another tract, use the "Move" function for documents Figure 11. Click on the tract in the tract list in the "Tracts" tab, and the tract information label will be displayed on the map next to the selected tract. In the tract information label you can find a "Move" button. Click on the "Move" button and the "Move documents" window will open.

Figure 11: Start moving documents

Select the tract to which you want to move the document from the "Move to tract" drop-down list, then select one or more documents to transfer from the "Select documents to move" list. You can select documents by selecting boxes on the left side of documents names or if you want to transfer all documents from the list, it will be easier if you use the "Select all" function, this button is located in the left bottom corner of the window. Right next to it is the button "Deselect all", whose task is to deselect all selected documents on the list Figure 12. If you have everything ready, the selected documents that you want to move and the selected tract to which you want to move the selected documents click "Move" and it is done, the documents are moved. At any time, you can also quit moving documents by clicking "Close".

Figure 12: Move documents label

Farmapper Channels Documents

With Farmapper Channels the user can create and publish a listing of either a whole project or a specific sticker. Remember the documents associated with the project or sticker also get published. We will add additional customization tools to allow for fine tuning which documents get published.

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